Donor Privacy Policy

This privacy policy articulates the principles, actions and beliefs of the Bay Area Food Bank with regard to the information collected, retained and used related to some of our primary supporters, including our donors, volunteers, prospects, and affiliated agencies and organizations. This policy is intended to guide the actions of the Bay Area Food Bank employees, volunteers, contractors and authorized representatives.

This information includes:
1. Personal information obtained from donors, volunteers and prospects through pledge cards, letters, surveys, applications, and other forms, in writing, in person, by telephone, or electronically (e.g. name, address, employer, birth date, credit card number, family members, interests, etc.).

2. Information may also be retained about present and past history of donations, volunteer service, committee service and any other interaction an individual may have with the Bay Area Food Bank.


We consider our donor’s support of the Bay Area Food Bank a sacred trust, and believe we have an obligation to be faithful stewards of any funds sent to us. We will respect the privacy of the personal and organizational information that we are privileged to have about our supporters. Our commitment to respect the privacy of our supporters extends to how we obtain, use, protect and share information about them. This privacy policy is intended to be applied in conjunction with related the Bay Area Food Bank policies, including, but not limited to, the Donor Bill of Rights.

Principles, Actions, and Beliefs:
• We do not sell supporter information.

• Without the supporter's consent, we do not provide their information to organizations or individuals outside the Bay Area Food Bank.

• We will hold strictly confidential all information concerning donors and prospects, including names, addresses, names of beneficiaries, nature and value of estates, amounts of provisions or gifts, etc., unless a donor or prospect grants permission to use selective information for purposes of referral, testimonial, example, recognition, or publicity.

• We have procedures in place to limit access to information to those employees and volunteers who need to know such information in order to fulfill ourmission.

• We educate our employees and volunteers on the importance of protecting the privacy and security of confidential personal and organizational information.

• We will use our best efforts to comply with the expressed wishes of any supporter who does not want their name used in any promotional material, wishes their name removed from solicitation lists, or wishes to have their gifts or services be anonymous.

• We will collect, use and share information about our supporters among employees and volunteers only on a need-to-know basis and for the sole purpose of carrying out the Bay Area Food Bank’s mission.

• We will send newsletters, annual report and other literature concerning the Bay Area Food Bank to update a percentage of our donor


Bay Area Food Bank: Donor Bill of Rights

1. The right to be informed of the organization's mission, of the way the organization intends to use donated resources, and of its capacity to use donations effectively for their intented purposes.

2. The right to be informed of the identity of those serving on the organization's governing board, and to expect the board to exercise prudent judgment in its stewardship responsibilities.

3. The right to have access to the organization's most recent financial statements.

4. The right to be assured gifts will be used for the purposes for which they were given.

5. The right to receive appropriate acknowledgement and recognition or to remain anonymous if desired.

6. The right to be assured that information about donations is handled with respect and with confidentiality to the extent provided by law.

7. The right to expect that all relationships with individuals representing organizations of interest to the donor will be professional in nature.

8. The right to be informed whether those seeking donations are volunteers, employees of the organization or hired solicitors.
9. The right to have the opportunity for their names to be deleted from mailing lists that an organization may intend to share.

10. The right to feel free to ask questions when making a donation and to receive prompt, truthful and forthright answers.


Request for removal from the Bay Area Food Bank mailing list or data base

Write to:
Donor Resource Manager
Bay Area Food Bank
5248 Mobile South Street
Theodore , Alabama 36582

Or call us at (251) 653-1617 ext. 130

Please allow six to eight weeks for mail to cease.

Broadcast Faxing
The Bay Area Food Bank does not conduct Broadcast Fax Solicitations.

Internet Privacy Policy
The Web site is owned and operated by Bay Area Food Bank. We recognize that visitors to our site may be concerned about the information they provide to us, and how we treat that information. This Privacy Policy addresses those concerns. This policy may be changed or updated from time to time.

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